Job Description

Position Title: Office Assistant​

Agency:  Department of Corrections
Class Title:  OFFICE ASSISTANT - 30010 
Skill Option:  Keyboarding 
Bilingual Option:  None 
Closing Date/Time: 12/23/2024 11:59 p.m.
Salary: Anticipated Starting Salary $3,792/month; CBA Applies; Full Range: $3,792 - $4,883/month
Job Type: Salaried
Category:  Full Time 
County: Knox
Number of Vacancies: 1
Plan/BU:  RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43391  

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

The Illinois Department of Corrections at Hill Correctional Center is seeking a detail-oriented Office Assistant to serve in the facility mailroom. The selected candidate will provide services for a growing population of 
individuals in custody. Additionally, the successful candidate will screen and house the mail accordingly by agency rules and regulations. If interested in this unique opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply. 

Essential Functions

• Assists in the daily processing of in-coming and out-going individuals in custody and staff mail according to U.S. Postal Service regulations.
• Maintains permanent records for each individual in custody's in-coming mail concerning monies received.
• Operates common office equipment such as word processing terminals, postal machines, and copy machines.
• Keyboards memos relating to mail room offices process and procedures, proofreads documents for clarity, punctuation, grammar and spelling.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires the ability to keyboard 35 words per minute.

Preferred Qualifications

• Prefers one (1) year of experience in working with confidential material.
• Prefers one (1) year of experience in alpha-numeric sequencing.
• Prefers one (1) year of experience in operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners.
• Prefers one (1) year of experience in troubleshooting common office equipment such as copiers, fax machines, and scanners.
• Prefers one (1) year of experience in using Microsoft Office programs such as Word and Outlook or similar like computer programs for word processing and email.
• Prefers one (1) year of experience in talking to the public about rules/guidelines followed by employer in order to get to an appropriate end result.
• Prefers one (1) year of experience in reading, interpreting, and applying rules and/or guidelines of an organization.
• Prefers one (1) year of experience using basic mathematics in the workplace.
• Prefers one (1) year of experience applying U.S. Postal Service regulations.
• Prefers one (1) year of experience weighing and computing proper postage to prepare items for delivery to the Post Office.

Conditions of Employment

• Requires the ability to ability to lift and move objects weighing up to 25 pounds.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 7am-3pm Mon-Fri, Sat/Sun off
Work Location: Hill Correctional Center  600 S Linwood Rd, Galesburg, Illinois, 61401
Agency Contact: Marshall Hendricks
Email: marshall.hendricks@illinois.gov

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources
• For more information about our benefits please follow this link:

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