Administrative Assistant Job at Qwalifize LLC, Orlando, FL

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  • Qwalifize LLC
  • Orlando, FL

Job Description

Type:

  • Contract  1 yr

Full Time or Part Time:

  • Full time

Pay Rate:

  • $18.00 - $21.00 per hr

Location: 

  • Orlando, FL 32801 

Language Requirements: 

  • Speak, write, and read English at a professional level

Language Preferences:  

  • N/A

Job Overview: 

The Administrative Assistant will provide administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems.  Work is performed under the direct supervision of a manager and is reviewed through meetings, conferences, reports, and results achieved. Also, other duties as assigned.

Duties: 

  • Maintains records within the organization's current software.
  • Manage both hard copy and electronic files.
  • Track and support coordination with teams
  • Tracks all assigned projects through the current project tracking system.
  • Assists with the preparation of meetings and take notes during meetings, including sending
  • out follow up reminders.
  • Communicates and tracks real estate transactions (including fee simple, easements,
  • releases, leasing and/or subordinations) with sellers, attorneys, associations, consultants,
  • and other governmental agencies.
  • Assist in securing documents necessary to complete assigned projects.
  • Tracks, maintains, and monitors project files, information, project reports, and contact records
Experience Requirements: 
  • Minimum 4 years of administrative responsibility
  • Detail oriented, ability to plan, organize and coordinate work projects
  • Experience with or the ability to learn basic real estate transactions
  • Strong written and verbal communication skills
  • Ability to manage competing priorities, work well under pressure, and remain flexible to
  • constantly changing schedules and demands
  • Ability to support the organization's preferences and priorities
  • Experience with Microsoft Office suite
  • Experience with or the ability to learn (within 6 months of hire) in-house software
  • Ability to type at the rate of forty (40) correct words per minute

Experience Preferences: 

  • Project management skills

Physical Requirements:

  • Ability to lift file boxes weighing up to 35 pounds

Education Requirements: 

  • Graduation from high school or equivalent and four years of administrative experience; or an equivalent combination of relevant education and experience. 

Education Preferences: 

  • N/A 

Training Schedule: 

  • TBD 

Schedule: 

  • 8am-5pm Monday - Friday 

Dress Code:  

  • Business casual

Benefits: 

  • Medical, Dental, Vision, and more

Additional Information: 

Drug and background checks are performed. Valid identification and reliable transportation required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Our employees are authorized to work in the United States. Candidates shall supply their own transportation.

Job Tags

Full time, Contract work, Part time, Casual work, Flexible hours, Monday to Friday,

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