Job Description

Full job description

Vaco is looking for an Accounting Assistant to support the accounting department by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, and communicating with vendors and clients. This role ensures that the company’s financial processes are accurate, timely, and compliant with regulations.

Key Responsibilities :

• Data Entry and Record Keeping :

  • Enter and maintain accurate financial records.
  • Record and reconcile invoices, receipts, and other financial documents.
  • Assist with month-end and year-end closing procedures.

• Accounts Payable/Receivable :

  • Process accounts payable invoices and ensure timely payments.
  • Generate invoices for accounts receivable and follow up on outstanding payments.
  • Assist in the preparation of bank deposits and account reconciliations.

• Financial Reporting :

  • Assist in the preparation of monthly, quarterly, and annual financial reports.
  • Compile and analyze financial data to ensure accuracy.

• General Ledger Support :

  • Support the maintenance of the general ledger by posting journal entries.
  • Help with the preparation of adjusting journal entries during the closing process.

• Budgeting and Forecasting :

  • Assist in the preparation of budget and forecasting reports.
  • Monitor budget variances and report discrepancies.

• Administrative Support :

  • Maintain organized financial records and filing systems.
  • Handle routine administrative tasks like scheduling meetings and answering department inquiries.

• Compliance and Audits :

  • Assist in ensuring compliance with accounting regulations and internal controls.
  • Provide support during internal and external audits.

• Communication and Coordination :

  • Communicate with vendors and clients to resolve payment issues.
  • Collaborate with other departments to ensure smooth financial operations.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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