Job Description
Position : General Virtual Assistant (Executive Assistant Focus)
Working Hours: US Business Hours
Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.
About the Role: We are looking for a detail-oriented and proactive General Virtual Assistant with a strong background in Executive Assistance . In this role, you will provide high-level administrative support while managing various operational and project-based tasks. If you have experience with AI software, project management tools, and remote collaboration, we’d love to hear from you!
Key Responsibilities:
Executive Assistance (50%)
- Manage calendars (Google Calendar, Calendly) and schedule meetings
- Handle email management and correspondence
- Follow-ups via email, chat, and/or phone
- Organize travel arrangements, expense reports, and itineraries
- Prepare reports, presentations, and meeting minutes
- Maintain confidentiality and handle sensitive information
General Operations Assistance (50%)
Assist with data entry, research, and document preparation
Manage and update project management tools (Asana, Trello, ClickUp, etc.)
Handle basic bookkeeping or invoicing tasks
Coordinate with different teams and stakeholders to ensure smooth workflow
Provide customer support via email, chat, or social media (as needed)
Requirements
Qualifications:
- At least 1 year of experience in a specialized or leadership role, such as Subject Matter Expert (SME), Quality Assurance, Trainer, Recruitment Specialist, or similar professional capacity
- Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
- Experience managing project management tools like Asana, Trello, or ClickUp
- Excellent English communication skills (written and verbal)
- Strong organizational and time-management skills
- Ability to multitask and prioritize tasks efficiently
- Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)
- Ability to work independently with minimal supervision
Nice-to-Have Skills:
- Experience handling basic graphic design tasks (Canva, Adobe Express)
- Social media management experience
Qualifications Required: (* are required)
* Remote work ready:
stable high-speed internet with backup
computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor
headset, mic, and webcam for meetings
focused workspace.
* Fluent in conversational English written and verbal.
Ideally, at least 1 year of work-from-home experience
Benefits
What we offer:
- Salary rate is up to $6/hr based on experience
- Pandemic-proof job
- Paid Time Offs
- HMO coverage up to $50/Month
- Since you will be working from home, you get to save a lot of time and money.
- Company & team events - Virtual and Offline
What we don't offer:
- All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
- Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.
Notes:
- _ For the best application experience, we recommend using Google Chrome _as your browser. This ensures optimal performance and minimizes any potential submission issues.
- Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.
- _ Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us. _
- _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed.
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