Job Description

Who are we?

A full-time real estate broker with a growing business, is seeking a part-time transaction coordinator/marketing assistant to help support her thriving business. Baird & Warner is the largest independent and locally-owned real estate company in Chicagoland. As a family-owned business, we work together to live up to the Baird & Warner reputation of doing the right thing. We believe we help make it better when we give its residents the pride and security that comes with owning their home. We also believe in helping our employees thrive and, through The Good Will Network, helping those in need.

Who are we looking for?

Are you organized, detail-oriented, and passionate about real estate? Top producing Naperville agent looking for a part-time Transaction Coordinator. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. Must be committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and is not easily distracted by the fast past environment. They are able to move quickly from one objective to the next, know how to prioritize tasks, and do not get overwhelmed by an increasing to-do list. This is a fast-paced environment and the perfect candidate must thrive in this environment while maintaining a high level of accuracy in their work.

What the job entails/Job Details:

• Administrative tasks
• Manage CRM
• Input listing data
• Marketing and social media management
• Execute bulk mailings
• Ordering postcards
• Monthly newsletters
• Email newsletters
• Instagram, FB & TikTok savvy 
• Knowledgeable about Canva or can easily learn
• Ability to edit & create short videos using iPhone
• Coordinating special events
• Plan, organize, attend events: Upcoming - Mums, client appreciation dinner, Halloween
• Manage client lists & evites

Required Qualifications

• Undergraduate degree
• 2+ years work experience in an administrative role
• Must be experienced in G-Suite, Excel, Word.
• Excellent verbal and written communication skills, as well as excellent phone demeanor.
• Self Starter
• Strong Work Ethic but willing to work off a plan
• Fast learner, quick thinker

Preferred Qualifications

• Strong communication skills
• Meticulous attention to detail 
• Self starter & intuitive 
• Ability to work in office most mornings 
• Flexibility to assist on site at listings. 
• Marketing experience
• Social Media savvy
• Event planning 

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