Job Description
NonProfit Accounting Clerk and Business Admin (Remote) Location Remote in Nashville, TN :
NonProfit Accounting Clerk and Business Admin (Remote) Reports To
Director of Finance and Grant Management or designee
Who is Persevere?
Persevere is a national 501(c)3 non-profit organization committed to disrupting the destructive cycle of intergenerational poverty and incarceration by empowering our clients to achieve social and economic mobility through technology education, life skills, employment and wrap-around services.
Job Overview
The Accounting Clerk and Business Admin will support the finance team by completing the full cycle process for all incoming invoices with complex transaction codes, working closely with staff, vendors and grantors to ensure correct coding and compliance with multiple grants. This role will also support the organization by initiating and maintaining business registrations, insurance policies, service agreements, leases, utilities and similar matters. Successful candidates will communicate frequently with stakeholders while maintaining deadlines. This is a full-time, overtime-exempt, 100% remote position with excellent benefits. Qualified candidates must be able to pass a reference and background check.
Job Responsibilities - Manage the full cycle accounts payable process including management of incoming invoices from receipt to payment in a timely and accurate manner including entry into financial software
- Manage the approval process in accordance with our internal fiscal policy to ensure all expenses are valid with appropriate backup documentation
- Manage all vendor data including on-boarding new vendors, annual updates and associated documentation
- Maintain all AP and related ledgers
- Manage recurring invoices and ensuring all payments are issued in a timely manner
- Manage the staff credit cards in accordance with company policy
- Manage all credit card expenses using credit card software and financial software, ensuring all coding and back up documentation is completed in a timely manner in accordance with procurement policies
- Research transactions as necessary to provide accurate accounting codes and back up documentation
- Provide accurate and timely 1099 documents to all necessary vendors
- Resolve all AP related issues and questions, escalating when appropriate
- Prepare for Board of Directors meetings by printing agendas, minutes, and other documents
- Maintain organizational files and documents (digitally)
- Serve as the first point of contact for the organization
- Complete business registrations and file for nonprofit status
- Manage business insurance policies
- Execute service agreements for contractors, partners and vendors
- Manage leases and utilities
- Coordinate special events
- Maintain business credentials
- Complete corporate training on a timely basis
- Assist with the creation of and follow critical Standard Operating Procedures and Workflows
- Participate in cross training staff as requested
- Other duties as assigned
Qualifications
- Bachelor's degree or equivalent job experience
- 2+ years Accounts Payable
- 2+ years working with grants in a non-profit setting
- Advanced experience in excel with ability to work with complex spreadsheets and formulas including vlookups, pivot tables, etc.
- MS 365 and Google suite experience
- Strong communication skills interacting with a diverse and inclusive group is a must
- Independent remote working area with limited distractions and ability to interface with staff on camera during working hours as necessary
Benefits
- Generous 4-week Paid Time Off and Paid holidays
- Comprehensive company paid Health and Wellness benefits from day one
- Flexibility to work remotely from home
- 401(k) matching
- Company paid life insurance
- Supplemental life insurance options
We highly value
- Passion for and responsibility to the customer/partner
- Must be self-starting, hardworking and inquisitive
- Leadership through innovation in everything you do
- Passion for what you do and being self-reflective to improve
- Relentless commitment to win
- Personal and corporate integrity
Job Tags
Holiday work, Full time, For contractors, Work from home,