Job Description

Executive Assistant to COO, Fintech Service Firm, Midtown, New York City

The COO of a large global fintech service firm that is headquartered in India with an office in midtown is looking for an Executive Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the COO is well-organized and prepared professionally and providing “high touch” support, taking as much off his plate as possible to focus on the growing business. The ideal candidate has 5+ years as an Executive Assistant to a high- level C-Suite executive in a global company, is a creative thinker who thrives on problem-solving and has experience interacting and working with high end clients with grace and diplomacy. This is a hybrid role, 4 days in the office, 1 day remote depending on what is going on.

About the Job

• Manage the COO’s busy calendar and coordinate meetings,
• Optimize the executive’s time and priorities, acting as gatekeeper
• Coordinate global and domestic travel and logistics, including detailed itineraries,
• Prioritize emails and craft emails and any other correspondence on his behalf
• Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings
• Maintain utmost discretion and handle sensitive information professionally
• Plan events, dinners
• Ad hoc projects

About You

• 5+ years supporting a C-suite executive preferably in the tech, finance or consulting space.
• Proactive and anticipatory mindset – always ten steps ahead
• High emotional intelligence and strong judgment; able to act independently
• Ultra-organized and detail-oriented with great project management skills
• Microsoft Office Suite; tech savvy, AI tool experience a plus
• Strong communicator, diplomat, and relationship-builder
• Discreet, and trustworthy
• A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality.

Base salary plus discretionary bonus, Comprehensive health benefits

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